Executive Secretary - Administrative Support Role in Jakarta Selatan

Join PT Mitra Ella Indonesia as an Executive Secretary and play a pivotal role in ensuring seamless administrative operations for our leadership team. This is a unique opportunity for a proactive, detail-oriented professional to provide high-level support to our executive directors, managing schedules, correspondence, and special projects. Based in Jakarta Selatan, you'll be part of a dynamic team dedicated to excellence in administrative support.

As an Executive Secretary, you'll be responsible for managing the executive director's calendar, coordinating meetings, and ensuring all administrative tasks are completed efficiently. You'll also handle correspondence, both internal and external, and manage special projects as required. This role offers a competitive salary and the chance to grow within a reputable organization.

📋 Tanggung Jawab Pekerjaan

Key Responsibilities:

• Manage the executive director's schedule and calendar, ensuring all appointments and meetings are coordinated efficiently.
• Handle all correspondence, both internal and external, ensuring timely and accurate communication.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Assist with the preparation of reports, presentations, and other administrative documents.
• Manage special projects as required, ensuring they are completed on time and to the highest standard.
• Provide high-level administrative support to the executive director, including travel arrangements and event coordination.
• Maintain and update administrative systems and databases.
• Ensure compliance with company policies and procedures.

🎓 Kualifikasi & Syarat

Kualifikasi & Syarat:

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in an executive secretarial role.
• Proven experience with Microsoft Office Suite, particularly Outlook and Word.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Detail-oriented with a high level of accuracy.
• Fluency in both English and Indonesian.

🛠️ Keahlian

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